Confidential information often derives its value from its ability to be used for some purpose within a company. Employees in various parts of a company should be aware of proper handling and safeguarding of company and third party confidential information.
Each employee should have the following responsibilities under a confidential information policy:
- During employment and after the termination of employment, an employee should hold all confidential information in trust and confidence. The employee should only use, access, store, or disclose confidential information as appropriate in the performance of their duties for the company. An employee should comply with all applicable state and federal laws and company policies relating to access, use, and disclosure of confidential information.
- An employee should only store or communicate confidential information using a company’s information systems.
- An employee should not remove materials or property containing confidential information from the department unless it is necessary in the performance of the person’s job duties. If an employee works outside of the office, they should take steps to ensure that confidential information is secure and is protected from theft or disclosure to unauthorized persons.
- An employee should not seek to obtain any confidential information involving any matter which does not involve or relate to the person’s job duties.
- If an employee has any question relating to appropriate use or disclosure of confidential information, the employee should consult with appropriate company personnel.
- Each employee should promptly report to the their supervisor, any known violation of a company’s confidential information policy by the employee or a third party.